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6 easy ways to save money on printing

Easy ways to save money on printing.jpg

Efficient businesses are always looking at ways to improve their bottom line without sacrificing on quality or output. Right? And while big item costs such as wages are usually first to come under scrutiny, printing and paper costs tend to fly under the radar.

It’s an interesting oversight because there are many ways to save money on printing costs in the workplace - and it’s something that can be easily implemented and quantifiably measured, all while saving money and improving sustainability.

Not sure if printing and paper costs warrants your attention? That’s okay, we’ve put together some fast facts to get you thinking, and some tips on how you can save money on printing:

Paper facts


How much paper does your workplace waste?

Printing facts

Do you know how many cartridges your office is using each year and how those cartridges are being disposed of?

Now that we have some context around printing and paper costs - both economically and environmentally - we can look at how to save money on printing in your workplace to actually improve bottom line while giving your sustainability profile a boost.

Easy ways to save money on printing at your office

tickbox.jpgDouble up

Implement a double-sided print protocol into your workplace and ensure printers have a default setting programmed to print double-sided.

This alone will significantly reduce paper usage and reduce the amount of paper the office is buying. That equates to cost-savings right there.

tickbox.jpgAudit

If you don’t know who is printing what and how much printing your office is doing, then it might be time to look at doing an audit of your workplace.

These numbers can be quite shocking but will also be inspiring as you’ll be able to identify ways in which you can significantly reduce wastage and output and reduce your carbon footprint while saving money in the process.

tickbox.jpgSystems

Do your systems need an overhaul? It could be time to look at internal documents and processes that could be digitalised in a bid to reduce the amount of printing your office is doing.

Things like procedure manuals, induction programmes and large corporate documents could all be placed on internal shared drives so staff can access them digitally rather than print them out.

tickbox.jpgHardware

If you’ve had your printing and document handling equipment in place for a number of years, it might be time to replace your devices to make way for more innovative systems and equipment that are more sustainable and cost-effective to run.

tickbox.jpgRecycling

Set up stringent office procedures around recycling and be sure there are paper recycling stations handy to every printing device so it’s easy for staff to just pop wasted paper into the recycle bin, rather than toss it into the rubbish bin.

Where possible, re-use single-sided printed paper by stapling it up in groups of 20 sheets and distributing it to office staff to use as a makeshift scribble pad.

tickbox.jpgGet it right

Are you happy with your current print provider and do you believe they genuinely care about your printing costs and bottom line? It might be time to look towards finding the right provider who can assist with all facets of your printing and document handling.

Do your research and find a reputable print provider who can assist with managed print services (MPS) to ensure maximum printing efficiency that will also help you save money in the process.

Saving money on printing is just the first step in an easy stroll towards improving your bottom line. Download our TCO guide so you can start calculating where your real costs are when it comes to printing, paper and document handling; and how you can start cutting those costs straight away.

Printer TCO Guide: Calculate the total cost of ownership of your multi function devices

 KYOCERA Document Solutions provides document management solutions with long-life print technology that keeps printing and maintenance costs low, reducing the total cost of ownership while delivering greater productivity, reliability and uptime.